Trademark Paralegal Manager

Roseland, NJ 

Summary
The Trademark Paralegal Manager will combine deep substantive trademark paralegal experience with leadership and operational oversight responsibility to support an established high-volume practice. This role will manage and mentor trademark paralegals, oversee workflows and quality control, stay current on trademark law and tools, and serve as a key operational partner to attorneys and clients on U.S. and global trademark matters. 

Essential Job Requirements

Leadership, Training, and Practice Management

• Lead, mentor, and manage a team of trademark paralegals, including onboarding, training, workload allocation, and quality control.
• Serve as a subject-matter resource on U.S. and international trademark practice, staying current on legal developments, procedural changes, and industry tools and platforms.
• Develop and deliver training on advanced trademark prosecution, clearance, enforcement, and portfolio management topics.
• Oversee administrative and supervisory functions, including timesheet review, utilization tracking, and participation in performance evaluations.
• Drive continuous improvement initiatives, including workflow optimization, SOPs, templates, and technology adoption in collaboration with attorneys and docketing.
• Partner closely with attorneys to anticipate staffing needs, manage deadlines, and ensure consistent, high-quality service across matters. 

Sophisticated Trademark Practice Support

• Oversee and perform U.S. and global trademark clearance, including review of full search reports, risk assessment, and prepare client-ready summaries.
• Manage and support complex U.S. trademark prosecution and maintenance matters, including drafting applications, Office Action responses, and evidence of use for large portfolios.
• Support TTAB proceedings and enforcement matters, including oppositions, cancellations, counterfeit programs, online takedowns, and customs recordations.
• Manage Madrid Protocol filings and large-scale international portfolios, coordinating directly with foreign counsel on prosecution strategy, oppositions, renewals, and recordals.
• Manage foreign prosecution workflows, including instructions, POAs, translations, notarizations/legalizations, and deadline monitoring.
• Configure, review, and manage trademark watch services; oversee infringement research and reporting.
• Support transactional trademark matters, including M&A diligence, portfolio audits, chain-of-title remediation, and post-closing integration.
• Prepare and file U.S. copyright applications and support copyright diligence.
• Support domain name portfolio management, WHOIS investigations, and UDRP/URS proceedings.

Skills, Knowledge, and Abilities

• Minimum of 7 years of relevant trademark paralegal experience, preferably in a law firm environment.
• Bachelor’s degree from an accredited college and/or paralegal certification from an ABA-approved program preferred.
• Advanced experience supporting U.S. and international trademark prosecution, maintenance, enforcement, and portfolio management.
• Proven ability to lead, mentor, and manage trademark paralegals, including training, workflow management, and modeling a team culture.
• Strong knowledge of U.S. trademark law, USPTO practice, and international trademark procedures, including the Madrid Protocol.
• Expertise in trademark clearance analysis, including review of search reports, risk assessment, and client ready summaries.
• Experience managing high volume, complex trademark portfolios with competing deadlines..
• Ability to support TTAB proceedings, enforcement matters, and anti counterfeiting initiatives.
• Strong process improvement, organizational, and project management skills.
• Excellent written and verbal communication skills and the ability to partner effectively with attorneys and clients.
• High level of attention to detail, judgment, and discretion in handling confidential matters.

The expected salary range for candidates meeting the requirements of this position is $150,000.00-$160,000.00, plus bonus.  The range provided is the salary that the firm in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off. 

Disclaimers
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.   

The firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. 

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