Senior Legal Secretary

Washington, DC

Summary
Premier, law firm is seeking a Legal Secretary for its Washington, DC office to perform legal secretarial duties. Although the schedule is 9:00 a.m. – 5:30 p.m., Monday-Friday, flexibility with regard to work schedule is required. This position will sit in their Washington, DC office and currently offers a hybrid work schedule.

Essential Job Requirements

• Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties.
• Process daily mail (open, date stamp and route).
• Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys’ requirements.
• Draft/revise routine correspondence and documents.
• From handwritten notes, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested.
• Operate office equipment such as printers, , photocopying machines and pdf scanners.  Ensure they are available for use (e.g. filled with paper, etc.).
• Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools.
• Schedule meetings and notify all parties involved; remind participants of meetings.
• Assist with court filings or other department-specific tasks.
• Enter important dates on department calendar.
• Remind attorneys of deadlines for filings, Federal Express packages, etc.
• Create new client matter accounts (conflict checks, intakes, retainer letter and file opening).
• Maintain contact lists for client matters.
• Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
• Enter attorneys’ time.
• Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
• Prepare travel arrangements for attorneys and for clients, if needed.
• Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits.
• Accept change and work to incorporate change into daily work environment.
• Clarify tasks; confirm understanding.

Skills, Knowledge, and Abilities

• A minimum of 2-3 years of legal secretary experience is required; experience in a law firm preferred;
• Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software and client relationship management software.
• Excellent verbal communication skills are necessary;
• Well-developed and professional interpersonal skills; ability to interact effectively with people;
• An orientation to client service and ability to work in a team environment;
• Strong organizational skills and time management skills.

Disclaimers
*This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.   

**Firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. 

***Salary: $70,000.00-$75,000.00.00, plus overtime and bonus. 

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