Records Center Clerk

The Information Governance Department of a prestigious law firm has a Records Center Clerk opening in the Washington, DC Office working onsite Monday through Friday.

Responsibilities include but are not limited to:

• Retrieving boxes and files from the offices/work areas of attorneys, administrative staff, and paralegals upon their request.
• Updating the location of incoming files in the firm’s Records Management system; determining which files should remain on-site in the department’s shelving area or sent to off-site storage based upon defined operating procedures.
• Submitting transmittal reports daily, confirming all material received by the department is accounted for.
• Processing retrieval requests for physical files stored either on-site, and/or off-site in accordance with established procedures.  Ensuring that off-site requests are aligned with the established courier schedules.
• Filing incoming documents into existing folders currently maintained by the department whether on-site or off-site storage.
• Re-filing material previously retrieved from off-site storage containers.
• Processing requests for barcode labels into the firm’s Records Management System, in compliance with the three-day turnaround requirement for distribution.
• Assisting with the distribution, tracking, and scheduling of shred bin service.

Qualifications:

• Minimum of one year of records experience in a law firm.
• Ability to lift up to 40 pounds.
• Demonstration of strong oral and written communication and general clerical skills.
• Ability to organize multiple tasks and work independently in a fast-paced environment with rapidly changing priorities.
• Demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Flexibility to work additional hours and/or shifts, as necessary.