Receptionist/Hospitality Coordinator

Nashville, TN

Summary

A leading national law firm is seeking a Receptionist/Hospitality Coordinator for our Nashville office, this is an in-office role.

Responsibilities

• Answer phones at the reception desk
• Greeting and assisting all guests of the Nashville office
• Take messages and transfer calls
• Schedule conference rooms and order catering for monthly meetings. Review Meeting Room Manager and / or other technology every 30 minutes (at a minimum) to ensure conference rooms are set up appropriately.
• Work with couriers to receive and forward deliveries
• Assist with large mailing projects
• Handle beverage service for clients, guests and department meetings, including set-up, regular refreshing of hospitality items, and clean-up.
• Place orders for food for internal meetings, including department/practice group meetings.
• Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.).
• Ensure all conference rooms, reception areas, visiting attorney offices, kitchens, restrooms, and other common areas are consistently clean and organized.
• Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms and lobbies where appropriate.
• Collaborate and partner with the Regional Marketing Coordinator and Office Administrator in the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.
• Provide assistance to other Legal Administrative Assistants and administrative departments upon request, as time permits; specifically typing correspondence and submitting expenses.
• Provide back up assistance to Office Services
• Attend staff and other administrative related meetings as requested for the Office Administrator
• Other duties as assigned

Requirements

• Must dress in a professional manner and always maintain a professional demeanor.
• Must speak clearly and use good grammar.
• Must be able to work in a multi-tasked environment.
• Proficient in Microsoft Outlook and Word
• All matters relating to client names, client matters, firm operations, or finances are completely
• College degree, preferred.

Compensation: Up to $65000.00, annually plus overtime.