Litigation Practice Assistant

Boston, MA

Summary

The Firm is seeking a Litigation Practice Assistant for its Boston office. The Litigation Practice Assistant is responsible for administrative support for assigned attorneys including typing, filing, working with briefs, motions and pleadings; answering phone calls and scheduling appointments.

Responsibilities

• Thorough understanding of the processes of state and federal litigation.
• Knowledge of and experience with e‐filing, discovery, document production, trial procedures, document management, calendaring, case management, and client billing procedures.
• Review bills for accuracy and prepare transmittal letters to clients.
• Indexing and updating pleadings and discovery binders.
• Supporting legal research and communicating with vendors, experts, lawyers, opposing counsel, clients and staff.
• Type and edit documents from handwritten drafts and Dictaphone/Winscribe, including correspondence, memos, spreadsheets, etc. and proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
• Answer phones, take accurate messages, routes calls appropriately and responds to all inquiries.
• Make photocopies and scan documents, as needed.
• Establish, update, and maintain client and internal files. Retrieve information from files when needed.
• Reconcile and submit attorney expenses using Chrome River software.
• Maintain attorney calendars; coordinate the scheduling of meetings and make reservations for same using Condeco software.
• Individual in this position will provide additional assistance and support as directed by their supervisor.

Qualifications

• High school diploma/GED.
• 5 years’ experience as a litigation practice assistant.
• Associates/Bachelor’s degree preferred.
• Proficient with Microsoft Office Suite.
• Detail‐oriented.
• Excellent interpersonal, written, verbal, organizational and problem‐solving skills.
• Ability to prioritize, multitask and meet deadlines.
• Available to work overtime.

Office Environment

• Work is performed in a professional office environment and requires the following during the work day:
  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use).
  • May require occasional light lifting (files, copy paper, etc.).

Compensation

$85,000-$95,000, depending on experience. Non-exempt position; hybrid (minimum of 8 days in office/month, after suitably adjusted to role).

#LI-Hybrid