Legal Support Assistant

Miami, FL

Summary

A well-regarded national law firm seeks a Legal Support Assistant to support the attorneys in its Miami office, which focuses on the firm’s Latin America practice. Miami is the firm’s newest office and currently has four attorneys who handle a mix of litigation and some transactional work. This is a full-time, 35 hours per week, fully on-site role.

Responsibilities

• Draft, proofread, format, and prepare routine correspondence, memoranda, and legal documents.
• Handle federal and state court filings, including e-filing, and assist with documents for service of process.
• Manage calendars, contacts, deadlines, meetings, conferences, and travel arrangements.
• Process attorney time entries, expense reports, CLE information, and client billing-related tasks.
• Assist with client/matter intake, conflict checks, file opening and closing, incoming mail, and document management.
• Coordinate with other support departments and provide overflow or absence coverage when needed.

Qualifications

• Minimum of 5 years of relevant experience.
• Strong legal administrative skills and comfort supporting attorneys in a demanding professional-services environment.
• Fluency in both English and Spanish is required.
• Excellent attention to detail and strong written and verbal communication skills.
• Sound judgment with confidential matters.
• Ability to prioritize shifting assignments independently and as part of a team.
• Experience with Microsoft Outlook, Excel, and PowerPoint is expected, along with the ability to learn new systems quickly.

Compensation: $78,000.00-$90,000.00 annually plus overtime and bonus