Legal Support Analyst

Silicon Valley, New York, San Francisco, Vermont, Washington, D.C., Seattle, Santa Monica

Summary

A California based global law firm is seeking a Legal Support Analyst who will provide support to the Firm’s attorneys and their clients and ensure compliance with the Firm’s established policies and guidelines. This position can be based in any of our U.S. offices. The work schedule for this position (non-exempt) will be 40 hours per week, Monday – Friday, from 8 am – 5 pm or 9 am – 6 pm. This role offers a hybrid work arrangement, allowing you to work both from home and at your designated  office. The frequency of in-office work will be determined by business needs and guided by your department’s directives.

Responsibilities

• Generate reports from firm databases and outside databases of client patent applications and patent portfolios as requested by firm clients and attorneys.
• Prepare and organize materials for Information Disclosure Statements for filing with the United States Patent and Trademark Office (USPTO).
• Prepare and send formal documents including assignments and declarations to inventors for execution. Record and file documents with the USPTO.
• Prepare and file US National Stage (371) applications with the USPTO.
• Monitor certain upcoming patent-related deadlines and generate reports/materials relating to same.
• Prepare documents for filing by the firm’s attorneys, patent agents and paralegals.
• Order, organize and prepare file histories and other related documents from USPTO, co-counsel in other jurisdictions and other sources.
• Utilize firm databases (e.g., Patricia, Elite, ShareRooms and document management systems (e.g., iManage)), third-party tools and databases (e.g., PatSnap, Thompson IP, Orbit, USPTO Patent Center), Intranet IP related websites, tools and databases (e.g., the USPTO website) and Microsoft Office and related desktop tools and applications (e.g., Adobe Acrobat, Microsoft Word, Outlook, Visio, PowerPoint and Excel).
• Pay attention to upcoming due dates/deadlines by reviewing docket daily, bringing urgent deadlines to attention of attorney/agent/paralegal.
• Draft, revise and finalize various patent documents, including, but not limited to, correspondence, memoranda, patent forms, filings, electronic filings, applications, amendments, assignment recordations, agreements, etc.
• Proofread and suggest edits on patent and related documents.
• Perform other related duties as assigned.

Requirements

• Ability to read and write to perform routine office correspondence and forms. Ability to perform basic arithmetic calculations (at a level normally acquired through high school or the equivalent) when verifying calculations on forms and documents and when maintaining records and files.
• Solid understanding of legal transactions, procedures and calendaring requirements and the ability to perform clerical, organizational and administrative duties in a professional services environment.
• Ability to organize and prioritize numerous tasks and complete them under pressure and time constraints.
• Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, staff and vendors; ability and desire to provide information with courtesy and tact.
• Interpersonal skills necessary to communicate effectively by phone and provide information with courtesy and tact.
• Work occasionally requires high concentration when performing a high volume of administrative and clerical tasks and other essential duties.
• If necessary, willingness and capacity to travel to other off-site locations.
• The position is non-exempt.
• The Support Analyst reports directly to the Legal Support Analyst Supervisor.
• Ability to access, input and retrieve information from a PC to produce error-free typed copy.
• Ability to work well with other staff members and attorneys in a demanding environment.

Reporting to the Legal Support Analyst Supervisor, the ideal candidate will have 2-3 years of patent prosecution experience in a law firm environment. A bachelor’s degree is preferred, or equivalent experience or relevant certifications.

Compensation
The anticipated range for this position is: $50,000.00-$65,000.00, plus overtime and bonus

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