Legal Secretary

New York, NY    

Summary

• Performs legal secretarial duties to assigned attorneys in the New York office. Principal attorneys to whom you will be assigned are significant firm originators and therefore generate a considerable amount of billing each month.
• Relationships
• Works closely with assigned attorneys and administrative staff Interacts frequently with other departments.
• Responsibilities
• Manage, assess and provide initial editing of a high volume of invoice pro formas and coordinate with billing department on finalizing invoices. Communicate directly with clients regarding billing inquiries
• Skillful at scheduling calls and appointments, “rolling calls,” good at handling clients
• Format and edit documents and correspondence, engagement letters and opening new client matters
• Client contact experience including phone communication, correspondence and appointments
• Must be able to handle multiple tasks in a very fast-paced environment
• Enter attorneys’ time and submit expenses
• Perform other work duties as assigned
• Provide backup secretarial assistance as needed and general support for ad hoc projects
• Maintain calendars and remind attorneys of meetings and events

Skills and Requirements

• Background in managing high volume of invoices and billing inquiries
• Possess strong computer skills: MS Office Suite, specifically in Microsoft Excel and Microsoft Word, iManage, Nuance, ChangePro, Kofax and iTimekeep
• Must possess strong interpersonal skills with a pro-active approach and sympathetic attitude in dealing with confidential matters

Specifics

• College degree (bachelors or associates)
• 5+ years as an Executive Assistant or Legal Secretary
• Excellent written and verbal communication skills
• Professional presentation and demeanor
• Possess enthusiasm, high energy and highly competent

*This position description is intended to reflect the general duties and responsibilities and is not to be interpreted as all-encompassing. Nothing in this job description restricts the Firm’s right to assign or reassign duties and responsibilities to this job at any time.

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