Legal Executive Assistant

New York, NY

Summary

This Legal Executive Assistant position reports to the Firm’s senior partners and provides support to four to five attorneys.

Responsibilities

• Open new client matters; coordinating as necessary with other departments to ensure firm procedures are properly followed
• Enter new client contact info into CRM system
• Prepare PowerPoint presentations
• Draft and finalize retainer and audit letters
• Draft, edit, finalize correspondence; review and redline a variety of agreements
• Calendar and arrange travel; prepare itineraries
• Register and coordinate meetings and conferences, including logistics and related arrangements
• Prepare expense reports, check requests
• Enter attorney time entries in time keeping system, as required
• Maintaining partners’ client files
• Maintaining partners’ CLE credit files
• Answer and direct calls, set up Teams calls
• Print and organize client emails and attachments in binders for attorney
• File attorney’s emails in correct client files on document management system
• Complete medical claims forms and forward to the insurance company
• Support and back up other Legal Executive Assistants and Receptionist
• Other ad hoc projects which may include personal tasks for Partner

Qualifications

• Possess strong initiative, demonstrating an ability to resolve issues/problems independently; have strong organizational skills; be able to work independently as well as in a team setting and have the ability to manage multiple projects/tasks at a time
• Demonstrate professional maturity
• Possess strong interpersonal skills
• Be a team player, willingness to actively contribute and share responsibility with other Admins in order to complete tasks, meet goals or manage projects.
• Be willing and able to actively listen to others within the organization, respect ideas and aim for continuous improvement in processes and procedures.
• Be proficient in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint), and social media platforms
• Other essential requirements for this position include the ability to communicate in a professional manner to develop rapport with clients; maintain strong working relationships with colleagues; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills

Firm offers comprehensive benefits and $80,000.00-$100,000.00, plus overtime and bonus 

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