Legal Administrator

New York, NY

Summary
Founded in the early 1900’s, this leader in performing arts institution is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how they go about their work, but they also connect to the mission as individuals in the workplace. They thrive because of their variety of backgrounds and ability to be open and honest, and also thrive because they enjoy each other’s company. They believe that each employee has the responsibility to help shape the special organizational culture, and provide opportunities to participate in team-building throughout the year. Their organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

Role Responsibilities
Provide executive support to the Vice President and General Counsel and the Associate General Counsel on matters relating to the chief obligations and mandates of the Office of Legal Counsel. Such duties include:
• Assisting with the prioritization of tasks and strategies
• Managing the contracts process including submitting contracts for Legal review, ensuring final execution on DocuSign by the proper signatories, obtaining proper certificates of insurance from vendors, issuing new vendor packages and tax exemption certificates, tracking the opening and expiration dates of contracts, and managing the integration of the contracts in the school’s operations
• Interfacing with internal clients, outside counsel, courts, and government agencies on follow-ups, scheduling and filing matters
• Maintaining an up-to-date matter tracking system, filing and other matters
• Managing office operations including daily management of workflow; streamlining work, and identifying and resolving workflow problems; using technology to improve office functions
• Coordinating and prioritizing schedules and internal and outside obligations; arranging meetings and conferences, handling communication and travel arrangements, and processing related documentation
• Responding to inquiries on behalf of the General Counsel and following up on communications originating from the executives’ offices or department
• Performing other functions as assigned

Minimum Requirements
• Bachelor’s Degree
• 2-4 years of relevant experience in a university, government agency, nonprofit, or law office, or equivalent combination of education and experience.
• Experience working independently and exercising discretion in carrying out duties.
• Experience in handling confidential information with the utmost discretion.
• Ability to organize, prioritize, and carry out detailed procedures in a fast-paced work environment with shifting priorities.
• Knowledge and experience in managing a small legal department office.
• Relevant computer knowledge and experience, including proficiency with Microsoft Word, Excel, and Power Point software. Must be willing to learn and work with new computer programs and electronic technology.

Why work for this leader in performing arts education
• All performances are free to employees
• They are part of the Lincoln Center campus, with significant discounts on day-of tickets to many of their partner organizations
• Contribution to your 403(b) after 2 years of eligible employment
• Generous days-off policy, plus winter break and summer Fridays
• A culture of excellence, best practice, and employee engagement with like-minded colleagues

Nondiscrimination Policy
The organization is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of their community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.

Compensation: $58,000.00-$65,000.00, plus overtime and bonus

Flex for hybrid work from time to time as needed.