Legal Administrative Assistant

Philadelphia, PA

Summary

A well-regarded national law firm seeks a highly professional Legal Administrative Assistant for their Philadelphia office. The ideal candidate will be a detail-oriented, people-focused professional with strong organizational skills who thrives in a fast-paced legal environment and enjoys supporting a dynamic team of attorneys.

Responsibilities

• Type, format, and proof correspondence, emails, and other legal documents
• Manage multiple attorneys’ calendars and travel schedules
• Handle new client/matter intake and conflict searches
• Process attorney expense reimbursements and vendor invoices using the firm’s reimbursement software system
• Manage files and maintain all relevant document inclusions
• Act as an executive assistant handling confidential matters and communicating with clients
• Review client invoices and assist with client billing projects (preferred)
• Perform other administrative duties as needed and assigned

Qualifications

• Minimum 5–7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting
• Strong organizational skills with meticulous attention to detail and ability to prioritize multiple tasks seamlessly
• Expert-level written and verbal communication skills
• Strong decision-making capability
• Ability to work independently as well as in a team setting
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), with particular expertise in Outlook
• Experience with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp, and internet search engines
• Willingness to learn new technology and systems as introduced