Legal Administrative Assistant

The DC office of a full-service national law firm is seeking a Legal Administrative Assistant.

Scope of Responsibility: Responsible for providing attorney administrative assistance to maintain high standards of efficiency and professionalism with clients.

Job Duties (including but not limited to):

• Draft and revise various documents including pleadings, correspondence and memoranda.
• Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs).
• Participate in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• File and e-file for state and federal courts.
• Maintain calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Open and distribute mail to assignments.
• Create and edit correspondence, memoranda, etc.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepare documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Process paperwork to open new client files; creates files in Firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Enter daily timekeeping for assignments.
• Edit monthly billing memoranda and creates transmittal letters.
• Prepare expense reports for assignments.
• Maintain current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm’s client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events.
• Maintain current log of client/matter numbers for each assignment.
• Take advantage of all training opportunities to keep current with the Firm’s software and procedures in order to maintain high standard of efficiency.
• Provide assistance to other legal administrative assistants as time permits.
• Perform such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

Minimum Requirements:

• High school level education or equivalent office work experience.
• Minimum of three years prior legal administrative/paralegal experience specifically in Litigation.
• Proficient with Microsoft Office suite.
• Attention to detail.
• Excellent organizational skills.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.

Salary: $75,000.00-$85,000.00, plus overtime and bonus.