Legal Administrative Assistant

Dallas, TX

Summary

The Dallas office of a premier, national, law firm has an immediate opening for a Legal Administrative Assistant in the Real Estate and Financial Services Department. Seeking an enthusiastic, customer service savvy, task master for a high-volume desk. Successful candidates for this position must possess 5+ years relevant experience in a law firm or professional services environment, with experience in a Real Estate practice/department preferred.

Duties and Responsibilities

• Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential
• Ability to prepare materials used in executive presentations
• Provide meeting and project preparatory material. Ensure material is complete, accurate, and professional
• Utilize advanced level computer skills (Word, Excel, PowerPoint, among others) for document edits, redlining, and creating and updating lists and charts
• Draft and edit documents accurately with great attention to detail. The ability to effectively proofread is a must
• Draft loan documents, signature page packets, and compile original sets of loan documents in connection with the closing of commercial real estate loans
• Prepare, upload, and deliver electronic copies and original loan documents in connection with the closing of commercial real estate loans
• Coordinate new client matters; collect and organize information and create files
• Assist attorney with client billing including time entry, drafting, and generating cover letters, working with Accounting department on invoices, and communicating with clients as needed
• Process vendor invoices and manage attorney expense reimbursement
• Ensure accurate record keeping of complex electronic and physical records
• Manage timekeepers’ calendars, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency.
• Coordinate tracking of CLE for attorneys
• Other work as needed 

Other Skills and Software

• Microsoft programs (Word, Excel, Outlook, PowerPoint)

Proficiency with software or similar program as below:

• Time entry (InTapp)
• Document Management system (iManage)
• Records Management system (iRM iManage Records Manager)
• Expenses (Chrome River)
• New Business Intake and Conflicts (InTapp)
• Time management system (UltiPro)
• Invoice Management (Paperless Proforma)
• Other skills as needed

Qualifications

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

• Bachelor’s or better preferred

Experience

• 5 + years relevant experience in a law firm or professional services environment.

*Firm is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law. 

**$85,000.00-$100,000.00, plus overtime and bonus 

***4 days in-office 

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