Legal Administrative Assistant

Fort Lauderdale, FL

Summary

The Fort Lauderdale office of a premier, national, law firm has an immediate opening for a Legal Administrative Assistant in the Tax Credit Finance practice group. This is a fast-paced department where the assistant is truly the right hand to practice group leaders who are important players in the industry. The scope of work involves collaboration with attorneys, paralegals, clients, and other staff in the Fort Lauderdale office as well as other Firm offices around the country. For the first 90 days, in-office required 5 days a week, with team approval hybrid considered. 

Duties and Responsibilities

• Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential
• Process documents related to closings: prepare signature packets, assemble closing documents, draft post-closing documents, and file complex records
• Draft and edit documents accurately with great attention to detail
• Coordinate new client matters; collect and organize information and creating files
• Assist attorney with client billing including time entry, drafting and generating cover letters, and working with Accounting department on invoices
• Process vendor invoices and manage attorney expense reimbursement
• Ensure accurate record keeping of complex electronic and physical records
• Manage attorney calendars regarding scheduled closings and related deadlines
• Coordinate tracking of CLE for attorneys
• Other work as needed 

Other skills and Software

Proficiency with software or similar program as below:

• Time entry (Carpe Diem)
• Document Management system (iManage)
• Records Management system (iRM iManage Records Manager)
• Expenses (Chrome River)
• New Business Intake and Conflicts (InTapp)
• Time management system (UltiPro)
• Microsoft programs (Word, HotDocs, Excel, Outlook)
• College degree preferred
• Other skills as needed

Qualifications

• Team Player:Works well as a member of a group
• Loyal:Shows firm and constant support to a cause
• Detail Oriented:Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated:Devoted to a task or purpose with loyalty or integrity
• Flexibility:Inspired to perform well when granted the ability to set your own schedule and goals
• Self-Starter:Inspired to perform without outside help
• Ability to Make an Impact:Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Preferred

• Bachelor’s or better

*Firm is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law. 

$85,000.00-$100,000.00, plus overtime and bonus.

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