Events Specialist

New York, NY

 Summary

The client events team collaborates regularly with practice development, marketing and communications colleagues as well as the firm’s internal events team and partners to deliver white-glove experiences consistent with the firm brand. Ideal candidates are creative, organized, detail oriented and comfortable supporting multiple events and time-sensitive deadlines concurrently. They possess strong interpersonal and client service skills and communicate effectively at all levels of the organization. Keeping current on New York’s restaurant scene and happenings in and around the city is essential, and qualified candidates can easily bring these capabilities to bear outside of New York. Ideal candidates are comfortable actively contributing ideas, and expanding upon existing organizational tools, processes and policies related to event production and delivery, all while providing an outstanding client experience.

Responsibilities

• Support client event planning and execution efforts across firmwide practices, from request through execution and post-event reporting and ROI analysis
• Contribute to the execution of end-to-end event details, including but not limited to; registration; photography; transportation; floral and menu selection; audio-visual specs; and other event related logistics as required
• Organize production of event related materials with stakeholders, including signage, print materials, name tags, promotional giveaways, etc.
• Draft run-of-show and process documents in support of all events
• Provide on-site support to ensure the smooth execution of all events, including event check-in, set-up and breakdown
• Assist event technology efforts for in person and hybrid programming, including production protocols and audio-visual requirements
• Maintain the department’s event calendar and activity database (pull reports, update items, etc.).
• Generate knowledgeable venue options and recommendations in a user-friendly format
• Provide feedback on invitation and material design
• Handle event RSVP tracking and reporting
• Liaise with the firm’s Continuing Legal Education (CLE) team to secure credit where appropriate
• Contribute to post-event communications and reporting
• Maintain event budgets
• Deliver post-event surveys and generate feedback reports
• Schedule meetings and conference rooms, and organize meeting materials
• Prepare and process invoices, bills, and expense reports
• Provide support to event team colleagues and the Director of Business Development Operations when necessary

Requirements

• A four-year degree required
• 4+ years’ experience in event planning in a fast-paced professional services organization preferred
• Law firm or other professional service experience are a plus
• Technologically savvy with a familiarity of platforms such as Zoom and InterAction or an equivalent Contact Relationship Management (CRM) system
• Some travel required
• Early mornings and after hours may be required

Compensation: $100,000.00-$115,000.00, plus bonus.

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