Billing Specialist

New York, NY

Department: Billing 

Overview

Assist attorneys in preparation of bills to clients and performs follow up action on past due client accounts. Provides administrative and accounting support to Attorneys and Accounting Department Staff. Answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices and billing related reports. Manages client accounts according to the billing agreements and performs necessary maintenance. Manages past due accounts and performs necessary follow up action. Acts as billing advisor to attorneys and insures that all transactions are recorded according to accounting standards. 

Responsibilities

• Perform daily activities of the billing function in support of Partners and Clients. This includes but is not limited to Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates and running client reports at the request of the Partners and Attorneys.
• Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis.
• Show tenacity and drive in following up with Billing Partners and others in order to resolve client billing issues and ensure invoices are approved and billed
• Understand and ensure correct implementation of client Outside Counsel Guidelines.
• Ensure electronic invoices (EDI) are processed accurately and efficiently.
• Must be highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.
• Demonstrates professional and highly-developed communication skills. Ability to deal professionally and courteously with attorneys, staff, vendors, and clients of the Firm while observing confidentiality of client and firm matters.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (the “Duties”) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Employees or applicants who need an accommodation should contact Human Resources.

Education and/or Experience

Required

• Bachelor’s degree or two years of related experience in an accounting department
• Proficiency in MS Word and Excel
• Understanding of general accounting principles as they apply to Billings and A/R
• Excellent math aptitude

Preferred

• Previous law firm experience
• Implementation of, or exposure to various client billing agreements
• Experience with electronic billing and electronic billing vendors
• Knowledge of Elite, Microsoft Word, Excel, and Office

Other Skills and Abilities

In addition to the above, the following may also be required of the successful candidate:

• Excellent organizational skills
• Excellent attention to detail
• The use of good judgment and good interpersonal communication skills
• Well-developed analytical and problem solving skills
• Works harmoniously and effectively with others as part of a team
• A self-starter who desires to show ownership and commitment to the job
• Exercises confidentiality and discretion
• Proofreads accurately Ability to act in an advisory capacity to attorneys on billing matters
• Customer service oriented with a focus on providing excellent and professional billing assistance to our partners and clients
• Ability to effectively collaborate with others within the billing team, finance team and other firm groups and departments