Billing Coordinator

New York, NY

Job Summary

• The Billing Coordinator is responsible for the preparation, review, and submission of firm invoices including manual and electronic billings. Maintain billing files and keep up to date billing arrangements and instructions. Assists Billing Partners with the administration of unbilled inventory.

Job Relationships

• Reports to Billing Supervisor. Interacts and communicates in a professional manner with attorneys, paralegals and finance team members, secretarial staff and clients.

Job Responsibilities

Primary:

• Prepare and process monthly and transactional client billings in draft and final form (manual and electronic) using the billing system. Ability to execute complex bills in a timely manner.
• Process modifications/adjustments to transactions identified on proformas (pre- bills).
• Respond to and resolve billing inquiries from attorneys, secretarial staff and management team.
• Maintain accurate billing rates and arrangements, billing addresses and billing status. Review and understand clients fee structures.
• Maintain and update special instructions related to billing attorneys’ needs in generating their bills and to client billing guidelines.
• Work closely with Accounts Receivable and Collections staff to provide Clients, Attorneys and assistants with up-to-date and accurate billing information. Field Inquiries relating to WIP and A/R.
• Monitor status of billing, i.e., what has been returned for drafting and finalizing and be proactive in ensuring that assigned billing attorneys submit their billing on a timely basis.
• Assist with new matter intake and maintenance of master files in the billing system.

Secondary:

• Special projects and assignments as requested.

Job Specifications

Education:

• Associate college degree or higher with a concentration in accounting, business, or related field.
• Experience:  Minimum of 5 years of billing experience in a law firm environment.
• Skills and Abilities: Position also requires a dependable; detail-oriented team player with a “willing” attitude and excellent communication skills.
• Must be responsible, organized, and able to think analytically and prioritize work.
• Able to effectively interact and communicate professionally with attorneys, secretaries and staff.
• Able to work well both independently and within a team, possess a strong work ethic and function effectively in a fast-paced environment.

Technological Skills

• Prior experience with Elite Enterprise, 3E or equivalent billing software, Web based electronic billing experience, proficient in Microsoft Excel and Word.

Schedule and Compensation

• Mon-Fri 9:30-5:30. Hybrid (3 days on site per week)
• $75,000.00-$100,000.00, plus overtime and bonus, non-exempt
• No expectation for heavy overtime

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