Benefits & Wellness Assistant

New York, NY

SUMMARY:

The Benefits & Wellness Assistant provides daily support to the Senior Benefits Specialist and Senior Benefits Manager in the administration of the firm’s group benefits, wellness, and retirement plans and assists employees and their dependents with information on how the programs work; acts as liaison between vendors and employees to resolve outstanding matters; and assists in educating employees on the programs offered through the firm.  Performs additional administrative duties including assisting in day to day activities, projects and Firm events.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Benefits

• Respond to various requests for benefit information from employees and dependents.
• Assist with Annual Open Enrollment and helps answer employees’ questions regarding the Firm’s benefit plans and assists in navigating the enrollment process.
• Assist with drafting termination/COBRA paperwork for all terminating Partners and employees. Update Aetna, as needed. Load all documents into UKG.
• Maintain COBRA and Retiree records and monthly payments, which need to be processed with Accounting. Follow-up on delayed payments.
• Track new hires retirement plan(s) eligibility and distribute monthly 401k eligibility emails based on hire dates.
• Track new hire 401K enrollments and beneficiary forms/send reminders.
• Enter monthly/quarterly invoices on Chrome River for approval.
• Assist with preparing all leaves of absence paperwork, i.e. Disability/FMLA/ PFL, for employees. Tracks life events, begin and return dates of absences and reimbursement payments from the insurance carrier and processes them accordingly with Accounting.
• Assist with drafting Monthly Leave Report prior to distribution.
• Assist with benefit payroll updates first in UKG and then with Payroll including, new hire information, terminations, benefit changes, 401(k) contributions, loan information (new and payoffs) and all other necessary payroll changes/updates.
• Enter Vanguard wires into CR every payroll.
• Serve as a back-up to the Senior Benefits Specialist.

Wellness

• Assist with and coordinate special events (e.g. flu shot program, health fair, biometric screenings, blood-drive, JP Morgan Corporate Challenge and wellness initiatives) and draft communications.
• Organize vendor visits and assist with other firm events.
• Draft Bright Horizons communications for review and submit Bright Horizons monthly excel feed upload for eligible employees.
• Monitor Headspace accounts to remove terminated employees.
• Assist with Yummy Mummy- lactation room schedule and starter kits supply
• Performs such other duties that may be assigned from time to time by the Assistant Director of HR and Senior Benefits Manager that are reasonable and appropriate for the position.

QUALIFICATIONS, SKILLS AND COMPETENCIES:

• Bachelor’s degree or related equivalent experience required.
• 1-2 years previous experience in benefits administration or human resources, preferably in the legal industry.
• Working knowledge of the UKG (formerly UltiPro) system or another HRIS application.
• Perform basic benefits accounting; operate a variety of office equipment.
• Ability to maintain accurate records, files and databases.
• Assemble, organize and prepare data for records and reports.
• Highly proficient in Microsoft Office Suite (Word, Excel and Outlook).
• Excellent time management, organizational, and communication skills.
• Ability to maintain confidentiality and handle sensitive information in a discrete manner.
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Strong attention to details and ability to work independently.
• Flexibility to work overtime as needed.

The starting base salary range is $65,000.00-$75,000.00, annually, plus competitive benefits and bonus eligibility.  The base pay actually offered will take into account internal equity and may vary depending on the candidate’s job-related knowledge, skills and experience, among other factors.