Executive Assistant

New York, NY

Primary Responsibilities and/or Essential Functions

• Gatekeeper of all contact with clients and internal team members; maintain close and positive relationships with clients and team.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements, including detailed itineraries and transport.
• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls and be responsive to emails/texts/phone calls, with contact outside normal business hours
• Respond and follow up on client requests.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Prepare and organize documents, reports, and presentations for meetings and other business activities.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time via 3E and participate in billing activities
• Create, revise and format legal documents, spreadsheets and presentations.
• Conduct internet research as directed by attorneys.
• Assist with attorney personal work as needed.
• Any additional responsibilities as required by management.

Knowledge, Skills, and Ability

• 7+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Ability to work fast and accurately under pressure, always maintaining a professional disposition.
• Very strong organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent interpersonal skills.
• Self-starter who can manage competing priorities.
• Experience managing complex domestic and international travel arrangements.
• Ability to maintain confidentiality.
• Excellent communication skills with a strong attention to detail.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Team player.

Education/Certifications

• College degree preferred.

Compensation, $100,000.00-$140,000.00, plus overtime and bonus. 

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