Assistant Managing Clerk

New York, NY

Summary

The Assistant Managing Clerk will perform tasks associated with the filing and service of pleadings and other documents with the Federal, State and Local Courts under the supervision of the Managing Attorney.

Responsibilities

• Assist with monitoring the firm’s docket and calendar systems for all practice groups, including the maintenance of due dates and calculation of such dates.
• Review documents before service and filing for correct format, adherence to rules, signatures, required filing fees, number of copies for court/chambers, service issues, etc.
• Perform electronic filing as needed using state and federal electronic filing systems.
• Provide daily entry of rule based, and court ordered deadlines into the Docket Management system for each active matter.
• Maintenance of the daily docketing data and the as-filed documents retrieved from the Court
• Retrieve dockets and court documents as requested by attorneys
• Liaise with court personnel as needed to troubleshoot filings and miscellaneous issues
• Assist with registering attorneys for electronic filing and troubleshoot account access issues
• Obtain certificates of good standing for new and practicing attorneys
• Communicate with various court and agency personnel to ascertain information regarding status of motions and applications; confirm conference and hearing dates online and with court personnel
• Electronic filing of documents, maintenance of Managing Clerk SharePoint team room.
• Coordinate with process servers nationwide for service of summonses, complaints, subpoenas and other legal documents.
• Conduct procedural research in all jurisdictions.

Requirements

• 3-7 years’ experience in a Managing Attorney’s/Clerk’s Office at a law firm
• Strong working knowledge of electronic filing procedures in Federal and State Courts throughout the country
• Proficiency with an industry standard calendaring tool (CourtAlert, Compulaw, eDockets)
• Knowledge of New York State and Federal Courts
• Knowledge of PACER/NextGen, CPi, Bloomberg Law, Courtlink and the NYS Unified Court System
• Advanced Knowledge of the CPLR, FRCP, FRAP, local court rules and procedures.
• Ability to work under tight deadlines and multitask under demanding situations
• Flexibility to be available after hours to assist with e-filings
• Possess a strong customer service ethic and work well within a large team
• Ability to effectively communicate orally and in writing with attorneys and staff about complex legal procedure.
• Ability to manage multiple/simultaneous requests; assign priorities and achieve solutions within deadlines.

Compensation

Base salary of $90,000 to $130,000 based on experience

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