Accounts Payable Specialist

Los Angeles, CA (remote)

Summary

Our client seeks a new member to join its accounts payable team. The Accounts Payable Specialist reports directly to the Accounts Payable Manager.  Responsibilities include reviewing invoices and expense reimbursements for proper coding and adherence with Firm policies.  Handling questions regarding Accounts Payable transactions from Firm attorneys and staff, troubleshooting coding errors and communicating with vendors, as needed.  Will work with a highly computerized and automated Accounts Payable system. The individual in this role will be a remote employee, but must live near the Los Angeles office.

Responsibilities

• Process outgoing payments in compliance with Firm financial policies and procedures;
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data;
• Maintaining historical records;
• Chrome River, responsibilities include:
• Review resolution of upload exceptions in Chrome River.
• Load Chrome River file into Elite
• Finalizes and verify cost/voucher file.
• Travel and Entertainment Expenses
• Serves as a resource and responds to questions about payments, copies of checks and how payments were applied;
• Researches and resolves vendor disputes and questions using internal and external resources; and
• Miscellaneous accounting projects, as needed.
• Exports rush & print checks to regional office
• Review & process wires
• Assist staff members navigating and trouble shooting in Chrome River
• Assist vendors, PA Attorneys and Billing with payment status
• Research and resolve discrepancies
• Manage A/P emails
• Credit card reconciliations
• Process credit card for payment
• Process rents invoices
• Edit GL pending accounts
• Process regional manual checks in system
• Clear checks in system; Void checks
• Create new vendors in Elite
• Requesting Vendor W-9 information for Elite
• Process apply vouchers for correction coding edits
• Communicate with vendors
• Research vendor statements
• Reviewing A/P Aging Report
• Reverse VBOA payment for processed or cancelling
• Assist billers with pulling back up when not available
• Assist accountants

Qualifications

• High school diploma;
• Minimum 3 years of accounts payable experience in a high-volume automated environment;
• Proficient in MS-Office (MS Word, Excel);
• Elite Financial Systems, Automated Expense/Invoice Reporting System, a plus;
• Excellent written and verbal communication skills with mathematical aptitude • Detail Oriented, highly organized and possesses excellent customer service skills.
• Teamwork and collaboration skills;
• Strong customer service skills;
• Strong interpersonal skills;
• Self-starter with strong work ethic;
• Planning/organizational skills;
• Critical thinking and problem solving skills; and
• Basic arithmetic skills (add, subtract, multiply, divide all units of measure).

Accessibility

Physical Demands of Position: Work requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use).
• Individual will interact regularly with others verbally and via written communication.
• May require occasional light lifting (files, copy paper, etc.).

Compensation

The anticipated pay range for this role is $50,000 to $70,000 annually, nonexempt. The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors.

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