Conflicts Coordinator

Roseland, NJ, Palo Alto, CA or Salt Lake City, UT

(Remote until further notice)

Who We Are

One of the most sophisticated law firms in the United States, with over 350 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C.  They recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, their colleagues, and the communities where they work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. They seek professionals for their business services group who share these values.

 Preferred: 2 – 3 years of law firm conflicts and new business intake experience 

What You Will Do
Under the direction of the Manager of Records & New Business Intake the Conflicts Coordinator is responsible for a variety of tasks. 

Essential Job Requirements
• Performing conflict searches for new clients, matters and lateral attorney hires; distributing relevant search results regarding same
• Assisting attorneys and secretaries with conflicts and new client/matter opening procedures
• Processing of requests in new client/matter workflow application
• Ensuring engagement letter, conflict waiver and opposing counsel requirements are met
• Maintaining the accuracy and integrity of the Firm’s names database
• Maintaining familial relationships, conflict screens and governmental appointments/ board positions/outside business interests databases
• Erecting ethical walls/conflict screen reports
• Determining proper recipient of unidentified mail 

Skills, Knowledge and Abilities
• Associates degree preferred. Equivalent work experience will be considered
• 2 – 3 years of law firm conflicts and new business intake experience
• Knowledge of automated conflicts software (preferably Intapp Open) and web-based search engines
• Familiarity with law firm time and billing systems (preferably Aderant)
• Knowledge of Microsoft Word, Excel and Outlook
• Familiarity with names of major companies, financial institutions and law firms, and aliases of same
• Excellent written and verbal communication skills
• Strong analytical, organizational and time-management skills
• Ability to work under pressure in a fast-paced environment with a strong attention to detail
• Strong customer service skills and ability to work in a team environment
• Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation
• Ability to work overtime when needed, often without advanced notice
• Ability to treat sensitive/confidential information with appropriate discretion.
• Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods
• Be familiar with and adhere to all firm policies and procedures

 Schedule: Full-time, Monday-Friday

NJ: 12:00 pm-8:00 pm

CA: 9:00 am-5:30 pm

UT: 10:00 am-6:30 pm