Temporary Legal Administrative Assistant

New York, NY

Hours: 9:00am to 5:30pm

Summary

A California Based Global Law Firm has an opening for an experienced Legal Administrative Assistant in our New York office. The Legal Administrative Assistant will provide clerical and administrative support to a team of partners and associates.  This is a temporary role with the opportunity to become permanent.

Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Create, format, revise and edit legal documents.
• Maintain timekeepers’ calendars, plan and schedule meetings, teleconferences and travel.
• Work with timekeepers and Conflict Department to manage new client intake.
• Enter and track attorney time into time management database.
• Organize and maintain filing paper and electronic files in accordance with firm procedures and standards

Requirements

• Minimum of two years of legal administrative assistant experience preferably in corporate law.
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Nuance Power PDF or PDF Creator Plus.
• Experience working with HP/Automony iManage or other Document Management System.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment.
• Ability to work overtime.
• BS/BA degree preferred.