Records Supervisor

Records Supervisor

Roseland, NJ

Summary

Under the leadership of the Director of Operations, the Records Supervisor is responsible for the day-to-day management of the records team, as well as utilizing knowledge of established records and data management theory and procedure to assist the Director of Operations in developing, maintaining, and implementing efficient systems for creation, use, maintenance and disposition of client and administrative records firmwide.

Requirements

• Assisting in the development, implementation, and updating of departmental policies and procedures.
• With assistance from the Director of Operations, handle day-to-day management of the staff; providing performance counseling/guidance, conducting performance evaluations, and working with the Director on salary and disciplinary recommendations for staff.
• Managing workflow and workload distribution across the team while providing hands-on support as needed.
• Leading the records team by coaching, mentoring, and resolving issues to support operations, articulate goals, recognize individual achievement and facilitate and encourage continuing education and development of the team.
• Managing records retention program and records transfer/release procedures.
• Conduct new employee orientation, introducing paralegals and secretaries to the firm’s records management procedures.
• Assist in the development and maintenance of training and procedural documentation. .
• Staying abreast of best practices in the records management environment.
• Assessing staff, equipment, technology, space, and supply needs.
• Monitoring expenses, reviewing invoices, and assisting with budget forecasts.
• Maintaining up-to-date relevant department information on the Records page on the firm intranet
• Maintaining close working relationships other firm departments as necessary.

Qualifications

• Two years’ experience in a law firm records environment, as well as two years’ supervisory/management experience.
• Strong computer and database skills, with experience utilizing legal-specific systems preferred.
• Advanced verbal and written communication skills.
• Strong analytical, interpersonal and organizational skills.
• Ability to work productively with all levels of firm personnel.
• Be familiar with and adhere to all firm policies and procedures.

Compensation

The salary range for this role is $75,000 – $90,000, nonexempt.

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*This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.