Office Services Assistant
Roseland, NJ
Summary
Under the direction of the Office Services Supervisor, the Office Services Assistant is responsible for a variety of tasks. Department is covered between 7:00 a.m. & 7:00 p.m. (Work hours are varied and may include overtime.)
Responsibilities
Mailroom services to include:
- Sorting and delivering of incoming mail and packages
- Packaging and processing outgoing overnight mail (i.e., Fedex, UPS, etc.) to meet client deadlines
- Maintaining all mail carts and mail sorter bins
- Maintaining all mail equipment in good working order
- Scheduling of outside messenger services as required
- Coordinating in-house messenger services (daily bank/post office and firm-related errands)
Duplication services to include:
- Completing print, copy and scan projects to meet client deadlines
- Maintaining all duplication equipment (copy machines, binding equipment, etc.) in working order
- Scanning/printing service as required
- Scheduling of outside copy services as required
Facilities projects to include:
- Participating in office and furniture set-ups/moves
- Participating in event preparation/breakdown
- Supply services to include:
- Stocking supply room
- Stocking copy rooms and printer areas with copy paper and supplies
- Setting up supplies in new attorney offices
Cognitive Skill Requirements:
- Reading of documents, both hard-copy and electronic version. Documents may be memoranda, emails, instructions, directions, etc.
- Detailed work – entering of data into computer database, accurate filing and distribution of correspondence.
- Confidentiality – must keep firm-related matters in confidence at all times.
- Verbal communication – must be able to effectively communicate with internal client base to respond to needs, requests and provide status as needed.
- Customer contact – internal client base, must have a professional demeanor and appearance.
- Constant interruptions – flexibility with work tasks and flow is essential.
Physical Skills Requirements:
- Lifting mail packets to put into mailcart, lift out of cart to deliver.
- Carrying of mail packets to different departments.
- Pushing mail cart.
- Standing on feet for long periods of time to complete copy projects.
- Lifting and moving heavy boxes.
- Moving furniture.
- Strong sensory abilities appropriate for the position.
Qualifications
- 2 + years of Office Services experience in a large firm/company
- High School Diploma or equivalent.
- Valid driver’s license with good driving history.
- 1 – 2 years’ general office, clerical experience, preferably in a law firm.
- Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
- An orientation to customer service and able to work in a team environment.
- Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods.
- Be familiar with and adhere to all firm policies and procedures.
Compensation
The salary range for this position is $40,000 – $55,000.
Job Type: Full-time
Salary: $40,000 - $55,000
Date Active: 7.19.2023
Exempt/Not Exempt: Not Exempt