Professional Development Assistant

Roseland, NJ

Summary

The Professional Development (“PD”) Assistant will provide administrative support to the team for events and collect and organize and maintain career development information so the team can deploy initiatives in a timely and efficient manner and position those initiatives to deliver desired results. Hybrid role.

Responsibilities

• Identify dates for various PD programs, meetings, and events.
• Reserve on-site and off-site venues for trainings and other PD organized events.
• Create meeting details for videoconference platforms (e.g.: Zoom) and add meeting joining details to our learning management systems.
• Circulate pre-event registration reports and post-event videoconference attendance reports to the PD Training Manager.
• Place catering orders for trainings and other firm events.
• Maintain data relating to attorney performance reviews and bar admission as well as mentorship, sponsorship, and other programs/initiatives.
• Keep track of attorney touchpoints with their external coaches.
• Provide administrative/clerical support to the PD Director.
• Organize information related to the Fall Associate Orientation Program.
• Prepare emails and documentation related to the departing attorney process.
• Process career development related expense reports.
• Update PD content on the Firm’s intranet.
• Prepare and keep track of salary advance documentation/information for incoming associates.
• Be familiar with and comply with firm policies and procedures.
• Seek timely solutions to work conflicts.
• Keep track of open items and initiate timely follow-up.
• Provide support with miscellaneous tasks (e.g.: research for the Firm newsletter).

Qualifications

• Associate’s or Bachelor’s degree required.
• Strong attention to detail with solid client service skills.
• Ability to keep confidentiality in all HR matters.
• Strong communication and organizational skills.
• High proficiency in MS Office (Excel, PowerPoint, Word, etc.).
• High degree of familiarity with the functionality and features of videoconference platforms such as WebEx and Zoom (e.g.: recording, polling, chat).
• Prior experience with database entry is helpful.
• Ability to work independently and thrive in a fast-paced, demanding environment.
• Uphold a professional demeanor at all times.
• Display an attitude of cooperation with legal staff, peers and administrators.
• Law firm or corporate experience preferred.

#LI-Hybrid