Legal Administrative Assistant

Washington, DC

Summary 

Our client, a full-service national law firm, is seeking a Legal Administrative Assistant in their Washington, DC office.

Responsibilities

• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms and ensures conference rooms are appropriately stocked with beverages and supplies; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
• Opens and distributes mail to assignments.
• Creates and edits correspondence, memoranda, pleadings, etc.  Transcribes dictation.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Processes paperwork to open new client files; creates files in Firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Enters daily timekeeping for assignments.
• Edits monthly billing memoranda and creates transmittal letters.
• Prepares expense reports for assignments.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm’s client relationship management system.  May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events.
• Maintains current log of client/matter numbers for each assignment.
• Orders supplies weekly and maintains sufficient stock.
• Takes advantage of all training opportunities to keep current with the Firm’s software and procedures in order to maintain high standard of efficiency.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.
• Opportunity to handle some paralegal/client billable duties if interested.

Qualifications

• High school level education or equivalent office work experience.
• Minimum of three years prior legal secretarial experience.
• Proficient with Microsoft Office suite.
• Attention to detail.
• Excellent organizational skills.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.

Compensation

The salary range for this position is $75,000 – $85,000.