Attorney Hiring Assistant

New York, NY

Summary

Under the direction of the Attorney Hiring Manager, the Attorney Hiring Assistant provides assistance with a variety of administrative and project-related duties including applicant data entry; coordination of all on-campus, virtual and callback interviews; processing of all recruiting related expenses; assisting with the summer associate program and other annual events; preparing departmental correspondence; maintaining files and other administrative responsibilities.

You must have work experience in Microsoft Office Suite, word processing, general office procedures, along with the capability to multitask, concentrate on details, organize and prioritize workload, and the ability to work with a wide spectrum of individuals. 

Responsibilities

• Preparing Correspondence.
• Answering Telephones.
• Processing Expenses.
• Coordinating On-Campus Visits.
• Interacting with Candidates, Vendors and Law Schools.
• Maintaining Departmental Data in Excel.
• Various research projects as requested.
• Maintenance of Attorney Hiring website content.
• Creating and Maintaining Electronic Records in Document Management System.
• Coordination of Logistics Related to in-office and virtual candidate visits.
• Assisting with the summer associate program.
• Assisting with the fall recruitment program including several duties related to on-campus recruiting and the in-office callback process.
• Providing support during law student, summer program and diversity-related social events.
• Assisting with Lateral Attorney Hiring as needed.
• Supporting Firmwide Team in Project-Related Assignments.
• Ability to work overtime during peak recruiting season required.

Qualifications 

• Possess strong organizational, clerical, and creative problem-solving skills and will be both detail and team oriented.
• Must have excellent client service skills and be willing to accept direction from multiple team members in order to complete the overall goals of the department.
• Flexibility to shift responsibilities as necessary.
• Must be able to work well under pressure in order to handle multiple tasks simultaneously.
• Must have excellent oral and written communication skills and be proficient in Outlook, Word and Excel.
• Excellent interpersonal skills and the ability to interact in a professional manner with attorneys, staff and outside personnel on all levels.
• Entry-level with a four-year college degree preferred.