Billing Analyst

New York, NY 

Summary

The Billing Analyst will work closely with the Billing team, clients, attorneys and administrative staff to conduct various billing tasks.

Responsibilities

• Coordinating and maintaining billing portfolios;
• Maintaining the billing system’s data;
• Interpreting and processing Partner billing instructions into the billing system;
• Reviewing time entries to ensure proper matter coding, billing rates, compliance with client guidelines and/or e-billing guidelines;
• Preparing client bills, including preparation of narrative description bills as well as detailed progress and cost bills;
• Ensuring all analysis is proofread and accurately presented;
• Maintaining the specifics of Particular billing arrangements between clients and Partners;
• Processing bill batches as needed;
• Responding to client billing and payment queries in a timely and accurate manner;
• Assisting with cash receipts and researching cash receipts issues;
• Communicating effectively with staff on various billing related queries;
• Maintaining reporting schedules;
• Maintaining the billing portion of specific databases;
• Processing both scheduled and ad-hoc billing reports for the Partners;
• Preparing final year-end billing-related analysis;
• Preparing client-related billing projects for Partners;
• Inputting diaries as needed, and maintaining accessible and organized files;
• Submitting and monitoring e-bills to various e-billing sites;
• Escalating any billing/e-billing related issues to the management team when necessary; and
• Performing other duties as assigned.

Qualifications

• Bachelor’s degree required;
• 2-3 years of billing experience (preferably legal billing);
• Experience with various e-billing systems, vendors, and EbillingHub;
• knowledge of legal billing software databases, preferably Elite or 3E;
• Working knowledge of calculators;
• Advanced knowledge of Microsoft Word and Excel;
• Knowledge of LEDES electronic files;
• Excellent written and verbal communication skills;
• Excellent customer service skills;
• Strong analytical and proofreading skills;
• Detail oriented;
• Highly organized;
• Ability to multitask;
• Ability to adapt to various workloads;
• Ability to work independently to meet deadlines; and
• Must have flexibility to work overtime as needed.