Legal Personnel Specialist

New York, NY

Summary

Under the direction of the Legal Personnel Director – Corporate, and Senior Legal Personnel Managers, the Legal Personnel Specialist will support the administration function of the Corporate Department.

Responsibilities

• Compile weekly availability charts for Finance, M&A and Capital Markets practice groups
• Monitor corporate associate diaries and prep email for those who are delinquent
• Prepare dashboard for Group Chairs/Heads Meeting
• Update/maintain various charts: Corporate Department Practice Group Charts, Unassigned Group-Experience Breakdown, etc.
• Add/remove/move associates from Corporate Career Management Database
• Upkeep of all corporate related public email groups
• Assist with corporate associate vacation calendars
• Handle logistics for Corporate Department Lunch and Group Lunches (reserve room, order food, AV, etc)
• Run and distribute the top matters reports
• Assist with various other special projects as needed

Requirements

• Undergraduate degree required
• Minimum of 5 years of administrative and professional services experience
• Law firm experience preferred
• Proficient in Microsoft Office
• Exceptional communication and interpersonal skills and ability to work effectively with attorneys and staff throughout the Firm.
• Highly organized and self-directed approach to work with meticulous attention to detail.
• Ability to prioritize, manage multiple projects, and thrive in fast-paced environment with intense client service orientation.
• Creativity in developing solutions and achieving results.
• Ability to maintain confidentiality of personnel and other sensitive matters.