Billing Manager

Billing Manager

Location:  Roseland, NJ

9:00 a.m. to 5:00 p.m.

Summary
The individual in this position serves as the team leader for the billing group and is involved in the day to day supervision, hiring and performance review of the billing team.  Under the direction of the Director of Client Accounting, the Billing Manager is responsible for coordinating the billing department workflow and working with various partners and their assistants on preparing client billings in accordance with established firm and client policies and procedures.  This position involves working closely with the Billing Team to ensure that all client billings are properly processed and the information contained within the bills is accurate.  The position requires a thorough understanding of the firm’s billing requirements and the ability to highlight areas of concern or follow up for the Team, not limited to, but including, identifying electronic billing clients, and special client billing requirements.

Responsibilities

Managerial

• Manages and directs the billing team in performing the daily billing functions, ensuring that the firm’s policies are consistently and properly applied. Develop timely solutions to issues ensuring that the firm’s invoices are prepared accurately and on a timely basis.
• Ensure that firm’s billings comply with any client or third party requirements.
• Manage and participate in providing accurate billing information as requested.
• Periodic review and update of departmental procedures and policies, including the preparation and distribution of the firm billing manual.

Billing

• Maintain Billing Partner’s Book which detail client requirements and billing requirements.
• Pull prebills as requested.
• Review prebills and make the corrections or edits to the underlying client/ matter data, including:
  • Ensure that client names and attorney names are consistent throughout.
  • Ensure that all time narratives are consistent with firm standards.
  • Ensure that there are no duplicate time entries.
  • Ensure consistency among phases and tasks, if applicable.
• Prepare write off memoranda as required.
• Prepare Billing Waivers as needed.
• Prepare final bills.
• Review complete billing package and deliver to Partner for final review and authorization.
• Prepare final billing package for filing.
• Maintain billing files in an orderly manner.
• Manage time posting process and reporting.
• Conduct accounting month end time and billing close on the computerized accounting system.

Accounts Receivable

• Audit reminder statements as necessary.
• Prepare A/R write offs as directed by Partners and managers.
• Gather information on outstanding invoices if requested.

Other

• Provide support and/or assistance to the Director of Client Accounting, Director of Finance, Client Accounting Manager, and the Partners of the firm, as requested.
• May be called upon to work periodically in the evenings and/or weekends, often without advanced notice.

Requirements

• A college degree with at least 2 years of law firm billing manager experience.
• Thorough knowledge of computerized billing applications in a networked client/server environment; preferably, experience with Aderant (CMS Open) billing software.
• Working knowledge of word processing software.
• Working knowledge of electronic mail systems.
• Ability to oversee the daily activities of the billing department.
• Ability to work independently and has the ability to work remotely.
• Ability to maintain professional relationships with all levels of firm personnel.
• Solid written and oral communication skills.
• Solid organizational abilities.
• Ability to work as an integral member of the Finance Department Team.
• Ability to adapt to monthly and cyclical peak work load and deadlines.
• Flexible to work over time to perform essential duties of the position.