Intellectual Property Litigation Legal Executive Assistant (IP LEA)

New York, NY

Summary

The Intellectual Property Legal Executive Assistant (IP LEA) needs to be a seasoned assistant to support a combination of partners, associates, and paralegals in the IP Litigation practice areas in the New York City office. This is a busy desk and requires someone with strong litigation experience who is extremely organized and has the ability to prioritize and multi-task. Qualified candidates will be polished and professional and have excellent customer service skills.

Duties and Responsibilities

• Schedule and calendar appointments, conferences, depositions, and attorney/client meetings
• Coordinate travel (including international) arrangements and itineraries
• Preparing and editing legal briefs, memoranda, correspondence, and documents, particularly litigation related
• Heavy, direct and sometimes independent contact with clients, courts, and other attorneys
• Assisting with court filings, including electronic filings
• Answering and directing telephone calls, retrieving and delivering voice mail messages
• Extensive involvement in billing, including drilling down on billing details
• Assist in entering attorney time
• Maintaining litigation dockets
• Maintain client files, particularly litigation case files
• Additional duties as assigned 

Qualifications

• Minimum of 5-7  years of legal secretarial experience, with experience supporting litigation attorneys; some experience with IP litigation is necessary
• Discretion with confidential information
• Positive, pro-active, professional attitude with the ability to perform without supervision
• Ability to work in a team environment
• Strong communication and organizational skills
• Superior technical skills in Microsoft Office Suite 2010 applications, particularly Word, Excel, and Outlook
• Excellent proofreading skills
• Excellent attention to detail
• Trial experience a plus