Word Processing/EDGAR Operator

New York, NY 

Job Description

A prestigious, midtown law firm, is currently seeking a full-time Word Processing/Edgar Operator in its New York office.  Under the direction of the Document Services Supervisor, the Word Processing/EDGAR Operator will provide general support to the legal, support and administrative staff in all matters concerning the center and document production.  Act as a liaison between the attorneys and the night secretary and the word processing center. 

Responsibilities include but not limited to:

• Input and revise documents from hand-written copy, typed copy; proofread and show line revisions when requested.
• Act as a liaison between the attorneys and the night secretary as it pertains to workflow in the evening hours.
• Support the legal, secretarial and administrative staff in their use of the Firm’s document production software, including Word, Groupwise and DeltaView.
• Assist in special computer-related projects such as entering information in databases.
• Have a thorough knowledge of all word processing software including, but not limited to, Word, Groupwise, PC Docs, EDGAREase, scanner software and communication software.  Learn new software as required.

Required Experience

• Expert-level knowledge of Microsoft Word
• Mastery of Excel, PowerPoint, Adobe Pro, Workshare Compare, and Best Authority
• Speed, accuracy, and expertise in diagnosing and fixing troubled documents, taming complex financial tables, and deciphering hard-to-read handwriting and impossible markups
• Five years’ experience creating, revising, and filing EDGAR submissions with the SEC 

Education Requirements

• Bachelor’s degree in, or related field, and/or Microsoft Certification is strongly preferred 

Abilities and Skills

• This position is full time Monday through Friday, either 12:30 p.m. to 8:30 p.m. or 2:00 p.m. to 10:00 p.m.  Candidates should have flexibility to work additional hours as needed including evenings and weekends.
• 5 years’ experience in law firm services environment with Word Processing and EDGAR.
• Excellent customer services skills and highly motivated
• Strong ability to troubleshoot a wide variety of document related issues
• Overtime will be required during periods of heavy workload and to cover staffing needs during absences and vacation within the word processing center.  Flexibility in daily work schedule around lunch period is essential.  Attendance at word processing classes which may be scheduled during overtime hours is required.
• Must be able to handle multiple demands simultaneously and change course rapidly as priorities change 

Reporting Responsibility-Manager