Practice Management Specialist

New York, NY

The Practice Management Department of a premier, global, law firm has an opening for a Practice Management Specialist in the NY office. The Practice Management Specialist is responsible assisting the Practice Chairs in managing the business operations for the Real Estate Practice by providing seamless quality service to lawyers and timekeeping staff, creating a cohesive team across all offices and allowing Practice Chairs to focus on leading the Practice, practicing law and developing business.

Responsibilities

• Manage practice group resources by monitoring workflow, tracking availability and vacations, and working with Staffing Partners on associate assignments.
• Develop substantive agendas and presentations for practice group meetings and prepare other practice group communications with Practice Group Leaders.
• Identify and address operational issues to support attorney efficiency.
• Analyze practice group’s financial data regularly and provide ad hoc reports as necessary; prepare monthly financial reports and presentations for practice group meetings; monitor practice group  timekeeping and inventory reports, following up with attorneys as needed and reporting to Practice Group Leaders; and facilitate discussions to align client/matter staffing with pricing solutions in collaboration with the Finance Department.
• Work with Business Development to identify appropriate resources at all attorney levels for new business initiatives.
• Coordinate with billing partners and the Pricing Team to track matters against budgets, identify issues and ensure efficient matter management.
• Collaborate with Talent Development on all initiatives related to associate development and retention, including mentoring, evaluations, reviews, promotions and practice-specific associate training.
• Identify gaps in attorney resources and prepare needs analyses to support practice group recruiting efforts.
• Act as a confidante for attorneys.

Qualifications

• Bachelor‘s degree. Master’s degree or J.D. a plus.
• Relevant Law Firm or professional services, operations and management experience.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Must possess financial, analytical and project management skills.
• Demonstrates strategic focus, self-motivation, and a drive to action.
• Comfortable working independently as well on a team and has the ability to collaborate effectively across offices and practice areas.
• Ability to build relationships and gain the trust of the attorneys.
• Ability to clearly and effectively communicate, in oral and written form, with people at all levels within the Firm.
• Exhibit significant attention to detail and produce high quality deliverables.
• Must possess financial, analytical and project management skills.
• Must possess good judgment and decision making skills.
• Must have the ability to multi-task and prioritize in a fast-paced environment.
• Strong interpersonal skills.