Conflicts Intake Assistant

New York, NY

The Finance Department has an immediate opening for a Conflicts Intake Assistant in  their New York office. The position will report to the Supervisor, Conflicts & Intake.

Responsibilities

• Responsible for entering in potential new clients and matters, new hires, attorney surveys, marketing requests and additional parties on existing matters in Aderant, the Firm’s financial system.
• Assist in opening and maintaining client/matter files.
• Monitor the conflicts inbox for intake request, and track the conflicts approval, new client intake approval process, and receipt of any applicable documentation required by the Firm.
• Actively communicate with other members of the conflicts team, and conflicts supervisor (as needed) regarding outstanding intake matters; and provide updates to billing, LEAs (Legal Executive Assistants), and attorneys as required.
• Perform daily maintenance of the Firm’s client and matter information in Aderant.
• Complete all client matter finalizations utilizing the Firm’s databases
• Other related tasks as so required.

Qualifications

• Bachelor’s degree required.
• 1-3 years’ experience
• Legal or research experience preferred, but not required.
• Strong customer service and interpersonal skills
• Excellent written and oral communication skills.
• Attention to detail, ability to prioritize assignments and move quickly from one to another.
• Ability to work extended hours on a short-term and limited basis to accommodate short-term activity spikes and urgent requests.
• Ability to exercise sound judgement and discretion in handling confidential information.
• Team player.