Intellectual Property Legal Executive Assistant (IP LEA)

Washington, DC

Position Overview

The Intellectual Property Legal Executive Assistant (IP LEA) will be responsible for providing administrative support to attorneys and other legal professionals. The IP LEA will perform a variety of legal secretarial duties such as scheduling meetings, preparing legal documents and correspondence, opening matter numbers, initiating conflicts checks, and providing information and direction to others. 

Duties and Responsibilities

• Assist with the preparation of trademark prosecution documents
• Prepare draft correspondence regarding trademark clearance searches and trademark registration certificates
• Assist with development of policies and procedures for trademark/copyright practice
• Maintain a manual docket
• Answering and directing telephone calls, retrieving and delivering voice mail
• Assist in entering attorney time
• Handle and initiate processing for payment of invoices from vendors and foreign IP counsel
• Handle travel arrangements for attorneys and paralegals, prepare expense reports, and process check requests
• Prepare client status reports using CPI database
• Assist in due diligence searches, as necessary
• Arranging for the delivery of legal documents (electronically and/or via mail or courier)
• Provide additional assistance to Docket Administrator, IP LEAs and attorneys when necessary

Qualifications

• 3-5 years Patent/Trademark experience in law firm setting
• Positive, pro-active, professional attitude
• Ability to work in a team environment
• IP Docket Experience, a plus
• Knowledge of IPDAS and CPI databases required
• Strong understanding of trademark and patent practices/procedures
• Strong communication and organizational skills
• Superior technical skills in Microsoft Office Suite 2010 applications, particularly Word, Excel, and
• Outlook
• Excellent proofreading skills
• Excellent attention to detail