Tax & Private Client Working Administrative Coordinator

New York, NY

Summary

Premier, forward thinking, global, law firm has an opening for a Tax & Private Client Working Administrative Coordinator in the New York office.  The ideal candidate will have a minimum of one year of legal support experience, preferably in the Tax and/or Private Client Services areas.  The Coordinator will administratively support the specialized Tax and Private Client practice groups as well as train the other support team members in the ARC to ensure that the entire support team has the skills necessary to succeed.

Responsibilities include but are not limited to:

• Handling busy phones and taking detailed and accurate messages consistently.
• Opening client matters accurately and efficiently.
• Preparing client correspondence and bills.
• Organizing internal meetings.
• Preparing schedules for attorneys.
• Preparing detailed itineraries for attorneys, including important numbers, locations and contact names.
• Making travel reservations to include air travel, ground transportation and lodging for attorneys.
• Submitting vouchers for travel and expense reimbursement via Chrome River.
• Preparing, editing and proofreading legal documents to include inputting time entry.
• Maintaining the contact database (InterAction) for attorneys.
• Assisting with special projects as directed by the attorneys.

Qualifications

• Minimum of one year of legal support experience, preferably in the Tax and/or Private Client Services areas.
• Two-year degree or equivalent experience considered.
• Proficiency in Microsoft Office required.
• Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.
• Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
• Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
• Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
• Strong interpersonal skills.
• Ability to work additional hours, as necessary.