Legal Secretary-Real Estate, Corporate, and Advertising

New York, NY

Summary

Premier, New York, law firm is seeking a legal secretary to supports five partners (Real Estate, Corporate, and Advertising). This position performs a variety of executive assistant level and administrative duties, including but not limited to, formatting and editing documents, transcribing and typing correspondence, drafting engagement letters and new matter memos, time entry, proofreading, preparing overnight packages and keeping attorneys organized.

The secretary in this position will be expected to:

• master our styling and formatting rules;
• understand and execute the billing process from time entry (in Elite) to submission to the client;
• take ownership of the processing of medical claims for the attorneys and their families; and
• be willing to regularly help other attorneys and secretaries.

The candidate should possess:

• the ability to multitask, prioritize and think ahead, as well as anticipate the needs of assigned attorneys;
• excellent listening skills, ability to follow directions and attention to detail;
• the ability to keep all information confidential, to maintain professionalism under stress, and to stay organized and assist attorneys in becoming and staying organized;
• an aptitude for learning advanced word processing (styling and formatting) concepts, so a deep understanding of MSWord (2013) is essential;
• have some experience with Outlook (2013) and Excel (2013), with an aptitude for learning more; and
• have experience with time entry and document management (we are on Elite and FileSite/iManage), with an aptitude for expanding their knowledge of these tasks and associated programs.

To be successful in this position, the candidate must be adaptive and resilient, with the ability to engage their emotional intelligence in order to see through strong personality types to what is actually needed; and then react confidently and proactively.