Legal Recruiting and Professional Development Assistant

New York, NY

Reports To: Legal Recruitment & Professional Development Director 

Duties and Responsibilities

Legal Recruiting

·         The Legal Recruiting and Professional Development Assistant provides administrative support to the Legal Recruiting department.

·         Assists with the organization and implementation of the Summer Associate Program, including but not limited to, tracking pre-arrival information, drafting arrival notices, scheduling orientation sessions and exit interviews, creating nametags, and assisting in the planning of social events and training programs.

·         Assists with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, resume collect programs and job fairs, maintaining on-campus interview and candidate files, and scheduling candidates for interviews.

·         Assist with all aspects of the on-boarding process of incoming lawyers.  

·         Responsible for answering the Recruiting Department main phone line and directing calls as appropriate.  Responsible for monitoring the general Legal Recruiting Outlook email account on a daily basis and fielding emails as appropriate.

·         Assists the Legal Recruitment Manager with organization of lateral associate and judicial clerk candidate applications, including but not limited to, preparing summaries of candidates for hiring partner review and corresponding with select search firms.

·         Maintains legal recruiting database, viRecruit, and all candidate files.

·         Prepares all department correspondence to potential candidates and incoming legal personnel.

·         Coordinates payments for incoming and lateral associate hires (bar, clerkship, moving/travel expenses), as well as travel expenses for associate and summer associate candidates.

·         Performs other duties as assigned.

Professional Development

·         Provide administrative support for training programs run in the New York office and logistical support for NY attorneys attending programs in other offices.

·         Assist with all aspects of viCLE administration and record-keeping including tracking attorney compliance.  Monitor viCLE requirements for purposes of firm compliance with accreditation requirements.  Coordinate with other Firm offices regarding local viCLE requirements.

·         Maintain viCLE database to collect and record data on all training and development activity.  Collect and record program evaluations. 

·         Manage use of outside training sources.  Maintain knowledge base of available training alternatives and respond to inquiries about outside training opportunities. Administer and maintain policies and procedures for attorney registration at outside training programs.

·         Engage in special projects, as assigned, including identified data tracking and report generation. 

Requirements

·         Excellent interpersonal, and written and oral communication skills.  Proven ability to interact in a professional manner with attorneys, staff and personnel at all levels.

·         Excellent organizational skills, attention to detail, and the ability to prioritize and handle multiple tasks efficiently.

·         Ability to work in a collegial team environment, as well as to take initiative and work independently.  Excellent client service orientation.

·         Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions.

·         Exercises confidentiality and discretion.

·         Strong computer skills, familiarity with database search and data entry, preferably a human resources or learning management system. (Knowledge of viRecruit is a plus.)

·         Strong skills in Microsoft Outlook and Office (Word, Excel, PowerPoint).

·         Must be available to work additional hours, specifically May through September.

·         One to two years of experience in a legal recruiting or professional development environment preferred.

·         A college degree is required.