Litigation Legal Secretary

New York, NY

Reports to:  Office Manager

M-F, 12pm-8pm 

Summary/Objective

This position is primarily responsible for assisting with filing and administrative tasks by performing the following duties. 

Essential Functions

• Perform daily administrative tasks;
• Answering, screening telephone calls and taking messages for attorneys;
• Editing and revising documents;
• Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;
• Court filings through the E-filing system for both Federal Court and State Court;
• Create and edit Tables of Authorities and Tables of Contents using Legal MacPac;
• Enter and edit attorney time entries through Webview;
• Fill out expense reports;
• Filing documents in case files;
• Preparing outgoing mail and sorting incoming mail;
• Perform day to day duties of department secretary;
• May be assigned coverage of a particular secretarial absence.

Competencies

• Strong secretarial organizational skills;
• Extraordinary attention to detail;
• Excellent communication and interpersonal skills;
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
• Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 7, Microsoft 2016, Word, Outlook, Excel, Nuance PDF Converter, iManage Document Management System, Best Authority, Elite Webview, CompareDocs, Big Hand Dictation System and Compulaw;
• Positive attitude, ability to interact well with all support staff, professional staff and clients;
• Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
• Professional demeanor and appearance.

Education and Experience

• Minimum HS diploma;
• 5+ years of mid-large law firm experience within commercial litigation.