Recruiting Assistant

New York, NY

Summary

The Recruiting Assistant will provide general support to the firm’s Legal Recruiting department, including substantive support of the firm’s On-Campus Recruitment efforts and the annual Summer Associate program. The main duties and responsibilities are outlined below.

Key Responsibilities

Assist with all aspects of summer associate/entry-level hiring including:

• Registration for on-campus interviews/hospitality suites
• Preparation of interview packets, marketing materials, giveaways for hospitality suites and other on-campus events
• Act as a liaison with prospective candidates and Firm lawyers/administrators
• Travel, as needed, to law schools for on-campus interviews and other recruiting events (e.g. receptions, offer dinners, panel presentations)
• Schedule callback interviews and “second-look” visits for law students
• Help plan and attend offer dinners and other follow-up events as needed
• Work with Campus Relations team to coordinate law student organization outreach and sponsorships throughout the year
• Liaise with offices outside of New York, specifically the Bay Area, Texas offices and Washington, DC, to coordinate recruiting efforts and to ensure they have proper support
• Maintain legal recruiting database (viRecruit), assist with data entry and audit reports to ensure accuracy of information
• Help collect data for NALP forms, Employer Feedback information for schools, as well as other surveys/requests that are submitted throughout the year
• Process expense reports and check requests, occasionally book travel, and assist with other administrative tasks that may arise from time to time
• Support the summer associate performance review process, tracking outstanding reviews and creating complete files for partners to review
• Participation and involvement in other departmental responsibilities and/or firm-wide projects as is appropriate (e.g. summer associate events, lateral recruiting, recruiting brochure and website updates, campus relations, diversity & inclusion initiatives, etc.)
• Assist with other administrative duties, as assigned, and provide support for the Legal Recruiting Director and the recruiting department, as needed 

Knowledge, Skills & Attributes

• Demonstrated proficiency in Microsoft Suite (Word, Excel, PowerPoint)
• Experience with applicant tracking systems preferred (esp. viRecruit)
• Ability to manage multiple priorities in a fast-paced environment
• High energy, works well independently, but also excels at collaborating with a team
• Ability to keep calm and focused despite heavy workload, stressful situations and/or tight deadlines
• Detail oriented with excellent organizational skills
• Ability to effectively communicate, both verbally and written, with attorneys, candidates, administrative staff, and others
• Exhibits high level of maturity, confidentiality and excellent judgment
• Ability to establish and maintain professional and effective working relationships with attorneys, candidates, administrative staff, and others
• Flexibility to travel and work extended hours as needed, especially during recruiting season (July-September and January-February)

Education & Experience

• Bachelor’s degree required
• At least 1 year of law firm/law school recruiting experience and/or related professional experience required

Physical Activity/Other Miscellaneous

• Flexibility to travel and work extended hours as needed