Billing Coordinator

New York, NY

Reporting to: Controller

Responsibilities

• Elite 3.10 experience a must, proficient in Elite billing reports for attorney inquiries.
• Preparation and distribution of bills for 25+ attorneys
• Assist in client collections as needed
• Respond to attorneys and staff inquiries both oral and written to discuss billing statements, status of payments, aged account receivable, and requests of copies of bills
• Assist attorneys with bill production tasks, including preparing and editing draft bills and final bills
• E-Billing Experience Required / E-Hub thru Elite
• Edit time entries for legal secretaries and attorneys as requested
• Record and update client’s special billing arrangements including tracking discounts.
• Monthly partner billing/split bills/joint bills/delayed bills/volume discounts
• Prepare spreadsheets on outstanding Work-in-Progress (WIP) and Accounts Receivable as requested
• Distribute monthly client statements
• Review month-end reports to ensure reconciliation
• Other duties as assigned based on the needs of the Firm 

Abilities and Skills Required

• Bachelor’s degree required
• Minimum of 4 years billing experience in a law firm
• Experience with Elite billing software required, version 3.10
• Strong Proficiency in Microsoft Excel and Word
• Excellent written and oral communication skills
• Excellent organizational skills with the ability to manage multiple tasks and track extensive details and establish priorities
• Ability to establish and maintain good working relationships with others
• Flexibility for overtime as needed, willingness to do what it takes to get the job done.
• Willingness to work with and assist other billers in accomplishing work assignments
• Pleasant and cooperative attitude
• Ability to handle confidential information sensitively and discreetly