Legal Secretary

New York, NY

Large, global, law firm’s New York office is looking for a Legal Secretary who will provide support to attorneys and paralegals in all areas of the corporate and litigation business practice. This position works in a team model environment with other secretaries to provide consistent quality service by using innovative technical skills and creative soft skills.

Responsibilities

• Uses word processing and document management software (Microsoft Office 2010, including Excel, PowerPoint, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials.
• Prepares new client screening applications and conflict checks.
• Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies.
• Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); Office Services (mail, FedEx, UPS, messengers); Reception (scheduling/arranging meetings and requested accommodations); Duplicating and Document Center.
• Prepares expense reports and client billing.
• Open, reads and routes mail as directed.
• Assists with administrative work for attorneys and paralegals.
• Performs other duties as assigned. 

Skills & Competencies

• Personable, professional with strong organizational skills and drive for excellence.
• Ability to prioritize tasks in an effective and creative manner.
• Shows good judgement.
• Calm, cordial and effective under stress.
• Detail-oriented with commitment to excellence.
• Commitment to the team while showing initiative as a self-starter.
• Professional with recent experience working in both corporate and litigation practice areas in mid-size law firm.
• Advanced knowledge in formatting briefs, pleadings and other litigation documents.
• Knowledge of New York court procedures.
• Advanced knowledge of corporate transactional deal processes and related complex documents. 

Qualifications

• A minimum four (4) years of legal secretarial experience in a law firm environment.
• Experience working in a multi-practiced area as part of a secretarial support team model preferred.
• Position also requires the ability to work under pressure to meet strict deadlines. 

Computer Skills

• Must be proficient in MS Office Suite (Word, Excel, PowerPoint & Outlook).
• Minimum typing speed of 50 words per minute.