Real Estate and Operations Coordinator

New York, NY

Senior Manager of Operations & Risk Management-Real Estate

Essential Duties and Responsibilities

• Observe confidentiality of all Firm information.
• Assist in space planning and administration for interior renovation projects.
• Assist in management of vendor contract relationships (car service, travel, art, etc.).
• Assist in all aspects of insurance renewals (property and casualty, etc.).
• With guidance, draft and update manuals, policies and procedures.
• Coordinate ongoing space management and office moves; liaise with the appropriate departments.
• Review, update and maintain lease files. Audit lease files and update information as required.
• Assist in administering the Firm’s disaster recovery and business continuity plans and efforts.
• Compose Firm correspondence for multiple platforms: written, email and verbal.
• Scan and file invoices, letters and other documents.
• Create monthly, quarterly, annual, and ad-hoc reports (financial, performance, etc.)
• Schedule meetings, establish and maintain calendar deadline reminder items.

Knowledge, Skills and Abilities

• Flexibility for overtime, including weekends, as required.
• Versatile/flexible with the ability and willingness to take on new responsibilities and tasks as requested.
• Ability to work both independently and with a team in fast-paced, high pressure environment.
• Interest or background in improving and streamlining processes.
• Excellent written, verbal, communication and interpersonal skills.
• Impeccable attention to detail and exacting standards.
• Self-starter and strong ability to prioritize multiple projects simultaneously while meeting strict deadlines.
• Knowledge and understanding of lease agreements, contracts, and/or vendor management.
• Ability to present and maintain a professional appearance and demeanor.
• Excellent command of Word, Excel, and PowerPoint is required and ability to learn new software.
• Knowledge of AutoCAD, Visio, or SketchUp to assist with space planning assignments.
• Must be able to climb, kneel, lift and carry items up to 30 lbs.

Minimum Qualifications

• Bachelor’s Degree (preferably in Real Estate, Construction, Management or related business field).
• Minimum 3-5 years of experience in real estate, operations and risk management in a legal or professional services environment.

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.