Professional Assistant- Corporate/Real Estate

New York, NY

Overview

Premier, global, law firm is seeking a professional assistant to support from 4-6 attorneys within Real Estate and Corporate.  This position is responsible for performing a variety of administrative and word processing duties while exercising sound judgment over work priorities with minimal supervision. Strong legal and administrative skills, as well as the ability to multi-task and perform well under strict deadlines, are required.

Responsibilities

• Types and edits documents quickly and accurately, proofreading for content and typographical errors.
• Utilizes firm technology (i.e. Microsoft Word, Excel, PowerPoint, Outlook) effectively.
• Completes work product according to instructions and within the requested time frame.
• Works closely with the managing partner to actively develop and strengthen client relationships.
• Handles general administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, expense reports, time entry and the new business memorandum process with efficiency and in a proactive manner.
• Answers telephone calls, takes messages or provides information as appropriate.
• Opens and closes files as necessary, promptly handles the filing of legal or other administrative materials and sends materials to off-site storage as necessary.
• Attends training classes to keep up to date with technological advances and software upgrades.
• Provides additional back-up coverage to other Professional Assistants as needed. 

Qualifications

• High school diploma or equivalent.
• Three years legal secretarial experience required.
• Strong legal and administrative skills, as well as an ability to multi-task and perform well under strict deadlines.
• Must be extremely well organized and detail-oriented.
• Familiarity with document management systems a plus.
• Experience in Microsoft Word (including creating and revising documents) and Outlook required; experience in PowerPoint and Excel strongly preferred.
• Must have excellent written and verbal communication skills and be able to follow instructions effectively.
• Must be a self-starter who can work both independently or in a team environment.
• Must possess excellent customer service skills and be flexible to handle changing priorities to support business needs.
• Must have good telephone etiquette and excellent interpersonal skills.
• Must score 60 wpm with 2% or lower error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test.
• Must understand and maintain confidentiality of the attorney-client relationship.