Legal Support Assistant-Corporate/Real Estate

New York, NY 

Summary

This position is responsible for providing administrative support to attorneys, paralegals and other administrative staff.

Duties and Responsibilities

Primary

• Assists attorneys with all aspects of managing their practices such as researching and scheduling business development opportunities, coordinating the new business intake process, as well as a variety of general administrative functions.
• Completes work product according to instructions and within the requested time frame.
• Answers telephone calls, takes messages or provides information as appropriate.
• Opens and closes files as necessary, promptly handles the filing of legal or other administrative materials and sends materials to off-site storage as needed.
• Attends training classes to keep up to date with technological advances and software upgrades.
• Provides back-up support to practice groups or administrative departments as needed.

Secondary

• Performs other duties as assigned. 

Working Conditions

• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is primarily dependent on input from others.
• Occasional overtime may be required.

Qualifications

Education 

• College degree preferred.

Experience 

• No experience required.

Special Knowledge 

• Ability to multi-task and perform well under strict deadlines. Must be extremely well-organized and detail-oriented. Familiarity with document management systems a plus.

Technical Skills 

• Experience in Microsoft Word (including creating and revising documents) and Outlook required; experience in PowerPoint, Excel and Visio strongly preferred.

Attributes 

• Must have excellent written and verbal communication skills and be able to follow instructions effectively. Must be a self-starter who can work both independently or in a team environment. Must possess excellent customer service skills and be flexible to handle changing priorities to support business needs. Must have good telephone etiquette and excellent interpersonal skills.

Other Qualifications

• Must score 35 wpm with 2% or lower error rate on the firm’s clerical typing test and 76% or higher on the firm’s clerical spelling test. Must understand and maintain confidentiality of the attorney-client relationship.