Petty Cash Coordinator

New York, NY

Reports to: Assistant Controller

Summary

Under general supervision and according to established policies and procedures, performs oversight of petty cash, including, but not limited to travel and other expense reimbursements, foreign currency, personal services and various other cash requests.

Essential Duties and Responsibilities

“Essential Functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodations made by Firm.

• Prepares travel advances in a timely manner.
• Obtains foreign currency for business travel.
• Reimburses attorneys and staff for client and Firm expenditures in a timely manner.
• Obtain money orders, American Express gift checks and travelers checks for all personnel and ensures payment and applicable fees are charged accordingly.
• Accommodates requests for personal advances.
• Responds to petty cash requests received via email, telephone or in person.
• Balances the petty cash account daily, reports discrepancies and replenishes as needed.
• Maintains petty cash log.
• Other duties as assigned. 

Knowledge, Skills and Abilities

• Detail oriented; and ability to meet tight deadlines.
• Ability to work independently and collaboratively.
• Strong verbal and written skills.
• Ability to organize and prioritize tasks and complete them under time constraints.
• Moderate skills level in MS Office Applications.
• Competency to do mathematical computations.
• Must be able to work overtime when necessary, in particular, at year end. 

Education and Experience

• Bachelor’s degree required, preferably in accounting of finance.
• 1-2 years general office administration experience
• Experience in accounting, preferably in a legal or financial institution.

Working Conditions

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.