Administrative Assistant Floater

New York, NY

Duties & Responsibilities

The Administrative Assistant Floater will report to the Secretarial Supervisor and will support a variety of practice groups, while providing desk coverage during the scheduled and unscheduled absences of Administrative Assistant staff members, and will also be providing support for overflow assignments, as needed.  Duties include but are not limited to:

·         Document production, including preparing litigation and corporate documents, memoranda and correspondence;

·         Assist with scheduling of meetings, including confirming appointments, reserving conference rooms and entering catering orders;

·         Organize and maintain client and case files and administrative and department files;

·         Manage multiple phone lines, answer calls, take accurate and complete messages and direct calls appropriately;

·         Other administrative task such as calendaring, updating client and contact lists, time entry, process reimbursement expenses, travel arrangements, photocopying, faxing, scanning, etc.

·         Schedule is Monday-Friday, Hours are 9:30 a.m.-5:30 p.m., must be flexible to work overtime, as needed.

Skills & Competencies

The successful candidate must have a minimum of 2-3 years of legal secretary experience in a law firm.  Qualified candidate must also have excellent organizational and communication skills, be detail-oriented, able to multi-task, prioritize their workload, work well under pressure and have good time management skills.  The successful candidate must be dependable, able to work independently, or as part of a team.  The ideal candidate must have excellent typing speed and accuracy and must be highly proficient with Microsoft Office Suite applications (Word, Excel, Outlook).