Senior Collection Coordinator

New York, NY

Summary

The Research Services Department of a premier, forward thinking, global, law firm is looking for a Senior Collection Coordinator to work in the New York office as part an energetic, creative and service orientated team located firm-wide.  The Coordinator handles purchasing, invoice processing, serials and other activities to ensure the integrity of the print collection.  The Coordinator also provides reference support for research services as needed.

Responsibilities
• Establishing and maintaining effective vendor relationships and working with vendors on billing issues.
• Acquiring print materials, processing invoices and maintaining firm and department databases, and allocating client-matter charges.
• Conducting desk book audits, communicating with attorneys, and recording decisions.
• Sorting and processing mail, establishing and maintaining serials and routing records and distribution lists, and checking-in and routing materials.
• Supporting cataloging by creating and maintaining holdings, item and patron records and processing new materials in the integrated library system.
• Maintaining the resources, including shelving, withdrawing titles, filing and/or overseeing the filing contractor, shifting and shelf reading.
• Providing basic research support including interlibrary loan and document delivery services.
• Participating in collection review projects as assigned.

Qualifications
• Bachelor’s degree with a major in business administration, accounting or related subject preferred.
• Minimum of two years of experience providing collection management or technical services in a library, preferably law or business.
• Knowledge of legal and business literature, including print and electronic resources.
• Experience with integrated library systems.
• Proficient with Microsoft Office, including Excel, Word and Outlook.
• Ability to work independently and as part of a team
• Strong organizational skills, including the ability to coordinate large amounts of data.
• Strong analytical skills and an aptitude for working with numbers.
• Ability to multitask.
• Excellent written and oral communication skills.
• Strong client service skills.