Legal Recruiting Assistant-Temp

(Approximate eight month assignment)

M-F, 9am-5pm

Roseland, NJ 

Summary

The temporary Legal Recruiting Assistant will support the On Campus & Entry Level Recruiting team in the recruitment of law students for the firm.

Responsibilities

• Schedule 2L candidate interviews. Interact with candidates/attorneys.
• Prepare all 2L candidate materials and interview schedules online.
• Assist with coordinating all candidate travel.
• Update 2L summer status sheets.
• Prepare statistical charts and information using Excel.
• Prepare/update attorney lists by college, law school, department etc.
• Prepare materials for on campus interviewers.
• Assist with law school recruiting events.
• Update and be familiar with the viDesktop databases.
• Coordinate materials for Summer Program Orientation.
• Prepare summer calendars/programs for all offices.
• As needed, escort candidates to appropriate meeting places, make introductions.
• Provide administrative/clerical support to the team, answering telephone calls, taking messages and arranging conference calls.
• Keep track of open items and initiate timely follow-up.

Skills, Knowledge and Abilities

• Minimum of 2-3 years of experience as an administrative assistant, preferably within a legal recruiting department.
• Proficiency with MS Office (Word, Excel and PowerPoint).
• Prior experience with database entry is helpful.
• Must be able to comport oneself professionally as a representative of the firm in an array of situations, interacting with all levels of the organization, candidates, and various external resources.
• Excellent phone skills are necessary.
• Strong verbal and written skills are required.
• Exceptional organizational skills are necessary.
• Ability to maintain a reliable attendance record.
• Arrive to work in a timely manner and observe work break and meal periods.
• An attitude of cooperation with legal staff, peers and administrators.
• Ability to determine solutions to challenges and to prioritize.

*This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.